April 4, 2016

The City Council of Comfrey met in regular session Monday, April 4, 2016 at 7:00 PM in the community center. Members present were Kastner, Schmitt and Arnsdorf arrived at 7:12 PM.  Members absent was Evers. Attorney Matthew Muske was also present. Mayor Richter presided.

The Pledge of Allegiance to the Flag was recited.

The agenda was approved with the addition of Resolution of Application for PFA funding under new business.

March 10, 2016 regular meeting minutes were approved on motion of Schmitt, seconded by Kastner. Carried unanimously.

The following bills were approved on a motion by Kastner, second by Schmitt and carried unanimously.

Berberich, SteveReimb for ball field drag $      382.97
Bolten & Menk, IncEngineer Fees- WTP/Tower project $   7,143.23
Braun & Borth SanitationGarbage Pick-up - March $   2,161.97
Brown County REAElectricity - February $   2,080.06
Clements LumberBags, trailer misc, CC supplies $        80.63
Comfrey C-StoreFuel $      213.55
Comfrey Fire DeptExpenses $   2,130.38
FrontierTelephone/Internet - Mar $      470.90
Glens Auto PartsTrailer repair $        41.48
HawkinsTank demurrage $        10.00
Leauge of Mionnesota CitiesWorkshop - 2 registrations $        40.00
LibraryBills and Wages $   1,833.13
Meyer, JimReimb for Mcafee $        58.77
Midwest Radar & EquipmentPolice Radar Recertification $        40.00
Payroll ExpensePayroll Expense $ 10,320.46
PT Steel & FabricationRepair trailer $      141.38
St Cloud State UniversityMMCI - Year 3 $      210.00
T & C Service Oil change, Car Repair, Trailer Supp $      487.99
Utility Consultants, IncWWTP Tests $      282.00
Verizon WirelessPolice Cell Phone - Mar $        78.43


March financial statements reviewed and approved on motion by Schmitt, seconded by Kastner and carried unanimously.

Fire department had nothing new to report

Public Works Director Berberich reported Comfrey Area Pride purchased 10 new picnic tables for the south park shelter. The LMCIT hired an engineer to look at the roof on the municipal building. The engineer along with an adjuster from the LMCIT will be trying to determine the cause of the roof damage and if the city will be eligible for coverage under the insurance policy. 

First responders had nothing new to report

Chief Meyer reviewed the police report with the council.

The library board report was reviewed.

Agrinatural Gas is still trying to determine if there is enough interest in town.  Council members were asked to encourage interested community members to get their forms completed and turned into the city office.

Possible meeting dates were shared with the committee to meet with owner Bruce Hanson of Hanson Communication to discuss cable TV options.

City Auditor Dennis Oberlogh presented the 2015 financial audit report. He gave it an unqualified clean opinion but notes there is a lack of segregation of duties due to the one person office which is very common in small cities. The report was accepted on motion of Arnsdorf, seconded by Schmitt and carried unanimously.

City Assessor Amos Vogel was present and stated he had finished his assessments in Comfrey.  Newer residential homes are going to see about a 7% increase in value because of recent sales and commercial values has decreased slightly.

A resolution expressing acceptance and appreciation for a donation to the fire department form the Darfur Sportsman in the amount of $1500 and from Comfrey Area Pride for 10 picnic tables ($1600) to the city was approved on a motion made by Arnsdorf, seconded by Kastner and carried unanimously.

A motion was made by Schmitt, seconded by Kastner ad carried unanimously to hire SW Dust Treatment Inc. to treat our gravel roads in town at a cost of $83.00 per 100 feet.

Proposals were received from M&R Paving for $39,432 and Caldwell Asphalt for $32,993.31 to seal coat a larger section of town including White, Prairie and Green St. A request will be made to use red rock instead of pea rock because it seems to hold up better over time. A motion was made by Arnsdorf, seconded by Schmitt and carried unanimously to use Caldwell Asphalt for seal coating.

Estimates were reviewed to side, roof and replace screen and doors of the south park shelter and also to add a 12’ over hang and cemented addition to the south side of the shelter. After discussion, a motion was made by Arnsdorf, seconded by Schmitt and carried unanimously to redo the shelter at an estimated cost of $13,148. The addition will be placed on hold and possibly readdressed in the future. 

On motion of Arnsdorf, seconded by Kastner and carried unanimously, it was voted not to waive the monetary tort limit set by the State of Minnesota.

The city staff reviewed the handicap accessibility report for the Comfrey Municipal Building.  Berberich will be installing new handicap signs and posts in the back of the building. The handicap parking spots will also be repainted. On motion of Kastner, seconded by Schmitt and carried unanimously, the report was approved.

A motion was made by Kastner, seconded by Schmitt and carried unanimously to change the May City Council Meeting to Wednesday, May 11, 2016 at 7:00 in the Community Center due to Clerk Kelly being at Minnesota Municipal Clerks Institute the first week of May.

A motion was made by Arnsdorf, seconded by Kastner and carried unanimously to approve a resolution to apply for a loan through Minnesota Public Facilities Authority from the Drinking Revolving Loan Fund for improvements to the drinking water system.

The meeting was adjourned at 8:05 PM on a motion made by Arnsdorf, seconded by Schmitt, carried unanimously.